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e-Reimbursement- Brief Overview

 

Log into MyUW, click on the "Services" tab
Click on "e-Reimbursement- Use It"
Click on "Employee Self-Service"
Click on "Travel and Expense Center"
To start a new expense report, click "Create" To view/edit a saved Expense Report, clickn "Modify" To view all Expense Reports, click "View"
General Information HINTS: Description: Trip Description Comment: Dates, Spell out abbreviations, Time of travel and return Business Purpose: pull down menu Default Location: Click magnifying glass to select (usually Madison) Accounting Defaults: Enter account where trip should be charged
Details: Select Expense Type from pull down menu Expense date: date on the receipt Payment Type: Corporate Card*, Personal Funds,University Prepaid *Can use MyWallet to populate charges if Corporate Card Used Billing Type: Foreign,In-State, Out-of-State
YOU MUST FILL OUT THE DETAIL SCREEN FOR EACH ENTRY The information on this screen will change for each expense type. This is an example of the detail for an airline ticket. Use the Description box to explain the charge. If you don't have a receipt, and the charge is ove $25.00 then you need to explain in "No Receipt" box. "Receipt Split" can be used to be reimbursed for only a part of the receipt. "Check Expense For Errors" allows you to be sure that the basic information that is needed is correct. "Return to Expense Report" goes back to the report so that you are able to enter more expenses.
"Save For Later" allows you to save the report to work on at a later time "Submit" to Dianne or Nancy for approval AFTER Mani has checked "Printable View" When the report is complete, print a copy to be submitted with the receipts(attached to Expense Receipt page printed from the Printable View page).